Corporate Secretary

About the role

The Barbados Public Workers' Cooperative Credit Union Limited (BPWCCUL) is seeking a professional and detail-oriented Corporate Secretary to manage the Corporate Secretarial function and provide corporate governance and secretarial services to the Board of Directors and its Committees. The role reports functionally to the President and Secretary of the Board and administratively to the Chief Legal and Compliance Officer, ensuring effective Board administration, accurate governance records and compliance with legislation, regulations and by-laws.

Key responsibilities

• Advise the Board and its Committees on corporate governance principles, legislative and regulatory requirements and the Credit Union's by-laws.
• Develop, implement and review the corporate governance framework, including Board and Committee charters, policies and protocols, and manage conflicts of interest and declarations of interest.
• Manage Board and Committee meeting administration, including the governance calendar, agendas, papers, minutes and resolutions, and monitor implementation of agreed actions.
• Coordinate statutory and regulatory obligations, including compliance calendars, governance filings, statutory registers and responses to regulatory inspections and audits.
• Oversee planning of Annual and Special General Meetings and the nomination and election processes for the Board and other elected bodies.
• Support consistent governance across the Group, coordinating communication between parent and subsidiary Boards.
• Maintain the security and confidentiality of Board, Committee and statutory records, and prepare periodic governance reports.
• Coordinate Director induction and training, Board and Committee effectiveness evaluations and Board succession planning, and manage the Corporate Secretarial function, its resources and staff.

Required profile

• Bachelor's degree in Law, Business Administration, Management, Finance or a related discipline; a professional qualification in Corporate Governance or Corporate Secretarial Practice (e.g., Chartered Governance Institute) is preferred.
• At least five years of relevant experience in corporate secretarial practice, corporate governance, legal administration or a related field, preferably in a regulated financial institution.
• Demonstrated experience supporting Boards and Committees, including meeting administration, statutory filings, governance reporting and compliance; experience in a credit union or co-operative society is an asset.
• Sound knowledge of corporate governance principles, Board procedures, the Co-operative Societies Act and relevant Barbadian regulatory requirements.

Required skills

• Minute-taking, report writing, statutory documentation and records management.
• Proficiency in Microsoft Office and electronic document management systems.
• Excellent organisational, communication and relationship management skills, with sound judgement, discretion and integrity.