Administrative Assistant

About the role

PwC in the Caribbean is looking for an Administrative Assistant within its Internal Firm Services line of service. The role supports partners and colleagues with document production, calendar and e-mail management, compliance tasks and general administration, and requires a proactive attitude, attention to detail and flexibility.

Key responsibilities

• Document production: type, format and edit proposals, reports and correspondence, and prepare spreadsheets and presentations in MS Office or proprietary software, following branding standards
• Calendar management: arrange internal and external meetings, respond to changing priorities, coordinate meeting logistics and prepare supporting material for partners (on request)
• E-mail management: review, sort and prioritize incoming mail and act on requests on behalf of partners (on request)
• Work with internal staff and clients to finalize documents and coordinate with other departments for timely delivery
• Carry out compliance tasks related to Risk and Quality as required
• Arrange travel and prepare and submit expense reports and credit card reconciliations
• Other duties such as business development support, board and committee assistance, marketing support, photocopying, scanning, filing, accounts receivable follow-up and reception coverage, plus backup support to other team members

Required profile

• Completion of 5 CXC courses
• Secretarial certificate or similar
• At least 3 years of relevant experience in a similar role; professional services or industry experience preferred
• Ability to work beyond standard hours and to work overtime when required

Required skills

• Strong technical skills in MS Office
• Client service focus, confidentiality, punctuality and discretion
• Good oral and written communication, listening and organizational skills
• Problem-solving and teamwork