Administrative Assistant – Elementary & Alternative Education

About the role

The school is seeking an organized Administrative Assistant who will also act as Office Manager. The role supports the Principal, supervises office staff, and helps maintain smooth daily operations for both elementary and alternative education programs.

Key responsibilities

• Coordinate and supervise general business activities and oversee office support staff (Health Assistant, Receptionist, Registrar, bookkeeper).
• Maintain the school calendar, schedule appointments, and manage events such as back‑to‑school nights and parent‑teacher conferences.
• Handle personnel functions including substitute teacher assignments, staff leave records, and bookkeeping.
• Draft letters, memoranda, reports, newsletters, handbooks and other documents in a timely manner.
• Act as liaison with district community relations, alerting the district to crisis situations, celebrations, and other news.
• Participate actively in the school‑based crisis team and prepare regular and special reports for administration, the district, and the state.
• Maintain confidential personnel files, emergency contacts, and crisis‑management documentation.
• Cross‑train and evaluate support clerical personnel, making routine decisions as needed.
• Provide backup first‑aid assistance to students.
• Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, and related technologies.
• Coordinate building and staff activities such as year‑end check‑in/check‑out and security measures.

Required profile

• Ability to handle highly confidential information with discretion.
• Strong organizational and supervisory skills.
• Effective communication with staff, parents, and district officials.
• Willingness to participate in crisis response and community relations.
• Flexibility to perform a variety of administrative duties as assigned.

Required skills

• Workday
• Aesop
• Infinite Campus
• Kronos