Receptionist & Administrative Assistant – Legal Office

About the role

We are looking for a personable, organised and detail‑oriented Receptionist/Administrative Assistant to be the first point of contact for clients and visitors at a busy legal practice. You will support attorneys and the Office Manager with day‑to‑day administrative tasks, helping the office run smoothly and efficiently.

Key responsibilities

• Receive, log and distribute incoming documents.
• Assist in preparing legal documents, correspondence and invoices.
• Maintain accurate physical and electronic client files, including filing, scanning and organising.
• Schedule client appointments and manage attorneys’ diaries.
• Process third‑party and vendor invoices.
• Handle incoming calls and emails, taking messages and redirecting enquiries.
• Provide timely reminders to meet deadlines.
• Prepare receipts for original legal documents received from clients.
• Maintain confidentiality of sensitive legal and client information.
• Support facilities management and procurement of office supplies.

Required profile

• Diploma or certificate in Office/Business Administration or related field (asset).
• Prior experience in receptionist, administrative or legal support roles preferred.
• High‑speed, accurate typing ability.
• Professional, courteous demeanor with strong client‑service orientation.
• Excellent written and oral communication skills.
• Ability to prioritise tasks and meet deadlines in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Outlook.