Business Support Assistant – Caribbean Multi‑Country Office

About the role

The World Food Programme (WFP) Caribbean Multi‑Country Office is creating a roster of Business Support Assistants to provide short‑ to medium‑term administrative support across 22 Caribbean countries and territories. Selected candidates will be deployed as needed to assist with various business functions, including management services, finance, HR, programme, logistics, procurement, IT and communications.

Key responsibilities

• Provide administrative, operational and business support to ensure efficient delivery of programme and corporate activities.
• Prepare, compile and review reports, correspondence, presentations and other documentation.
• Respond to routine enquiries from internal and external stakeholders in line with policies.
• Maintain filing systems, databases and information‑management tools.
• Support implementation of processes in finance, logistics, procurement, HR, communications or IT as required.
• Monitor workflows, follow up on pending actions and ensure timely completion of tasks.
• Assist with data collection, validation and basic analysis for reporting and planning.
• Coordinate meetings, travel arrangements, workshops and other administrative activities.

Required profile

• Minimum five years of progressively responsible administrative support experience.
• Strong organisational, time‑management and attention‑to‑detail skills.
• Ability to work under pressure, adapt to changing priorities and support emergency response operations.
• Fluency in written and spoken English.
• Flexibility to work extended hours or deploy to affected countries when required.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).