Medical Secretary – Temporary Position

About the role

We are looking for a reliable and organized Medical Secretary to provide professional administrative and clerical support in a busy medical practice in Barbados. This temporary position involves handling patient interactions, scheduling, and maintaining accurate records.

Key responsibilities

• Provide reception and general administrative support to patients and medical professionals.
• Schedule appointments, tests, ultrasounds, surgeries, and other medical procedures.
• Coordinate activities with various medical professionals.
• Prepare, type, and transcribe medical correspondence and reports from dictation.
• Maintain accurate patient records, files, referrals, and attendance records.
• Process patient payments, issue receipts, and assist with insurance documentation.
• Enter and update patient information in electronic health records and other systems.
• Book patients and distribute reports, reminders, receipts, and other correspondence.
• Respond professionally to patient enquiries, including handling upset or frustrated individuals.
• Maintain confidentiality of sensitive patient and medical information.
• Manage a high‑volume, fluctuating workload while maintaining accuracy and efficiency.
• Provide support during medical examinations and procedures when required.
• Work independently, including occasional Saturdays, and perform other related duties as assigned.

Required profile

• Previous experience in a medical secretarial, medical administrative, or healthcare support role.
• Strong typing skills (minimum 60 words per minute).
• Knowledge of medical terminology and medical dictation.
• Excellent accuracy, attention to detail, and perceptual speed.
• Strong organizational and time‑management abilities.
• Excellent verbal and written communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work effectively under pressure in a fast‑paced, high‑volume environment.
• Willingness to work Saturdays when required and to sign a confidentiality and non‑disclosure agreement.

Required skills

• Medical terminology
• Medical dictation
• Electronic health records (EHR) systems
• Typing (60 wpm)
• Word processing and computer proficiency