Administrative Clerk

About the role

We are looking for an Administrative Clerk who will ensure the smooth processing of purchase orders, invoices, and parts documentation while supporting cash handling and reporting functions. The role is essential to maintaining accurate records and delivering timely information to the Parts Manager and Financial Controller.

Key responsibilities

• Enter local and overseas purchase orders and invoices, calculating totals and posting them within 24 hours of receipt.
• File all parts documents, maintain an orderly filing system, and retrieve files within 15 minutes on request.
• Prepare, sort, file, and distribute daily and monthly reports to the appropriate departments.
• Receive local purchase orders, ensure costing forms are approved and signed before stock receipt, and verify part numbers.
• Handle cash receipts, issue receipts for parts sold, process credit‑card payments, update deposit books, and manage float transfers.

Required profile

• Strong attention to detail and ability to meet strict time‑frames.
• Organised approach to filing and document management.
• Reliability in handling cash and financial records.
• Good communication skills for interacting with the Parts Manager, Financial Controller, and other departments.

Required skills